How Medical Record Retrieval Services Help Attorneys?

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Medical record retrieval services

When was the last time you performed a medical record search? Even if you specialize in injury cases, chances are you know a lot more about the specific rules, regulations, and laws that will get your client paid than the health care system that treated them after the incident.

When you need to present evidence of the treatment your client received, you will have to find the medical records around the time of the incident, but where do you start?

You could have an entry-level legal assistant track down each provider individually, from the original urgent care facility to the rehabilitative specialist your client saw when recovering.  But why waste their time and your revenue when they are more suited to handling tasks related to your office and your case?

It may be beneficial for you to enlist the business of a Medical Record Retrieval Service. They have proven experience gathering the necessary data from providers and organizing it for use by your office when presenting a case. Read on for four reasons you should look at using a Medical Record Retrieval Service.

1. Customizable Searches

You don’t need your client’s entire medical history when you are searching for the records you need to complete their injury case. You only need to know the items related to the treatment of damage and conditions caused by the accident or attack, but how do you know what to ask for?

Unless you have someone skilled in Medical Record Retrieval services, you may get more than you bargained for, and you may end up with a large amount of paper bulk that you have to sort through that is otherwise taking up space in your office.

A Medical Record Retrieval Service will allow you to search for specific things in your client’s medical history so that you get the most precise information possible related to your case.

2. Medical Records Are Complicated

You hired people for specific tasks in your law office, not for medical records. A medical record retrieval service has relationships with the records departments of providers’ facilities to ensure that they get what they are asking for in a timely manner, without going back and forth.

The ability to search in digital records is an option offered by some medical record retrieval services, and can simplify the process of looking for specific events once the records are in your office.

Using a service that will gather the records for you will help you when you need to access the files, because your requests can be tagged with unique ID numbers, gathered into one place with a single login, or separated so that multiple people who all need authorization to view the records can do so through a secured area.

3. They Are the Experts

Because you are working with a company that handles these kinds of requests on a regular basis, they know exactly what they are looking for, and they will be able to deliver results in the timeframe you need.

Some services offer you the ability to track your request with status updates, but all of them should maintain communication with you throughout the process so you know where it stands.

The records you receive from some of these services will already be organized chronologically for you so that you know where to look for specific items that you need for your injury case, and don’t have to wade through the whole backlog of a client’s medical file in order to get to the dates of the incident you need information about, it will already be where you expect it to be.

4. Cost Savings from Outsourcing

When you use a medical record retrieval service, you know what you are paying for upfront. Each request and digital copy should have a posted fee from the medical record retrieval service you choose to use so that you understand what your money is going toward.

Not only do they have fixed rates for the medical records and access to the digital documents, but they are providing you a one-time service for the client you are requesting information about. You do not have to pay an hourly rate for someone working in your office who is inexperienced with the details of medical record searches to learn along the way and spend extra time because they go to the wrong place or do not follow up correctly with the records they need for your case.

You can save money in some cases by taking care of things in-house, but when you need to get information for an injury case, it is worth it to pay an external company with the experience necessary to get the job done quickly and efficiently.

Why you need Medical Billing Analysts   

It is highly recommended to hire a medical billing and reimbursement expert to determine and testify to the reasonable value of medical service. The provider’s location can affect these costs and reimbursements.

Furthermore, you need someone with the connections and expertise to handle retrieving medical records to be used in your case.

Whether you are a plaintiff or a defendant in a case, one of the most important items in Automobile, Personal Injury, and Medical Malpractice cases is the cost of medical bills. Figuring out medical costs can be complicated, and expert guidance is critical to ensuring you have a clear understanding of what is “fair and reasonable” with regards to the finances involved in your medical care.

Medical Billing Analysts offers litigation support services nationwide, with offices in New York, New Jersey, Connecticut, Pennsylvania, Georgia, Florida, Texas, Nevada & California. Medical Billing Analysts represents both defendants and plaintiffs with regard to improper medical billing and coding.

The team of MBA professionals will review the hospital, medical and therapy bills to determine the value of past medical expenses, and based on local CPT codes they can also perform a Cost Projection Analysis of future costs.  Through meticulous analysis, we can justify the reasonable cost of services which assists in resolving the case.

Contact Medical Billing Analysts by phone or email at 800-292-1919 or We’re here for you, whether you need an evaluation of a single charge or a complex injury case.